This needs to set out the fundamental elements of the employment relationship – position, starting remuneration, place of work, working hours, leave provisions, and termination of employment. A separate job description should be attached for that job.
The contract should be signed by employer and employee. The employer’s copy should be kept in a permanent safe file and the employee should be given his/her own copy.
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1. Every employee should have a written contract of employment.
2. There should be basic rules in the workplace which all employees are expected to comply with.
Ideally the company should have a Disciplinary Code and Procedure, and a Grievance Procedure. Other Policies and Procedures can be added depending on the nature of the workplace and expected behaviours and activities.
3. Apply the consistency rule.
What applies to one employee should apply to all others.
4. All employees must receive a written payslip whenever receiving remuneration.
All relevant details about the monies paid out, hours of work and leave due should be recorded.
5. The employer must comply strictly with statutory employment requirements.
Income tax (PAYE) and UIF deductions, payments and returns must be maintained. Workmen’s Compensation and Safety requirements must also be adhered to.
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